What you'll achieve
An operations checklist for reception, coaches and management. In Gymtria, always check your role and available features before making changes.
A clear workflow helps prevent duplicate records, schedule issues and reporting mistakes. Follow your gym policies and local regulations.
Step by step in Gymtria
Sign in with an authorized account and follow the steps in order. Labels may vary by role and language.
- 1
Before opening, check class schedules, instructors and front desk.
- 2
Review expired memberships and upcoming bookings.
- 3
Confirm attendance and register occupancy changes.
- 4
Check incidents and member requests within your permissions.
- 5
At closing, review payments, activity and tasks for the next shift.
Common mistakes and recommendations
A reservation is not automatically an attended class, and a membership does not necessarily mean a completed payment. Verify the actual status.
Make sure you are working with the correct gym and location.
Avoid duplicated members, classes and transactions by checking existing records.
Protect member, staff and other sensitive information.